Exhibitor Checklist
ITEM |
DEADLINES |
DONE |
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Sponsor Onboarding Form: SUBMIT HERE |
ASAP |
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Signage Artwork (Printed & Digital) (only applicable to sponsors who have signage included as part of their sponsorship agreement) |
August 28, 2026 |
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August 14, 2026 |
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August 24, 2026 |
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Hotel Booking (Room Block Discount) Rooms go fast. Book now! |
August 26, 2026 |
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*Freeman Discount Ordering Deadline |
August 28, 2026 |
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*Music City Center Exhibitor Services Discount Ordering Deadline |
September 12, 2026 |
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*Electrical (space-only booths/meeting pods do not come with electrical) |
September 12, 2026 |
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Shipping - Freeman Advance Warehouse |
September 18, 2026 |
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(Available for contractors/vendors working your booth during show hours – cannot be used by employees from the exhibiting company) |
September 18, 2026 |
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PPE (required for every onsite exhibitor attendee during move-in/move-out) High Visibility Vest, Hard Hat with Chin Strap (if applicable) |
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