Exhibitor Checklist
ITEM | DEADLINES | DONE |
Sponsor Onboarding Form: SUBMIT HERE | ASAP |
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Signage Artwork (Printed & Digital) (only applicable to sponsors who have signage included as part of their sponsorship agreement) | August 28, 2026 |
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August 14, 2026 |
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August 21, 2026 |
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Hotel Booking (Room Block Discount) Rooms go fast. Book now! | August 26, 2026 |
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*Freeman Discount Ordering Deadline | August 28, 2026 |
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*Music City Center Exhibitor Services Discount Ordering Deadline | September 12, 2026 |
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*Electrical (space-only booths/meeting pods do not come with electrical) | September 12, 2026 |
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August 18, 2026 |
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Shipping - Freeman Advance Warehouse | September 18, 2026 |
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(Available for contractors/vendors working your booth during show hours – cannot be used by employees from the exhibiting company) | September 18, 2026 |
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PPE (required for every onsite exhibitor attendee during move-in/move-out) High Visibility Vest, Hard Hat with Chin Strap (if applicable) |
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