Exhibitor Checklist

ITEM 

 DEADLINES 

  DONE   

Sponsor Onboarding Form: SUBMIT HERE 

ASAP

Signage Artwork (Printed & Digital) (only applicable to sponsors who have signage included as part of their sponsorship agreement) 

August 28, 2026

Permission to Exhibit

August 14, 2026

Register Sponsor Tickets

August 21, 2026

Hotel Booking (Room Block Discount) 

Rooms go fast. Book now! 

August 26, 2026

*Freeman Discount Ordering Deadline 

August 28, 2026

*Music City Center Exhibitor Services Discount Ordering Deadline 

September 12, 2026

*Electrical (space-only booths/meeting pods do not come with electrical) 

September 12, 2026

Lead Retrieval

August 18, 2026

Shipping - Freeman Advance Warehouse 

September 18, 2026

Crew Badge Allotment 

(Available for contractors/vendors working your booth during show hours – cannot be used by employees from the exhibiting company) 

September 18, 2026

PPE (required for every onsite exhibitor attendee during move-in/move-out) 

High Visibility Vest, Hard Hat with Chin Strap (if applicable)