Move In & Move Out
Must-Know Information
Exhibit Hall Check-in Location
The Exhibit Hall is located on Level 3 of the Music City Center. During move-in, Exhibitors and their EAC’s must enter the Exhibit Hall via the designated entrance. Final location is TBD and will be communicated prior to arriving on-site.
Only Exhibitors and their approved EAC’s will have access to the Exhibit Hall during move-in and move-out. An Exhibitor badge or EAC wristband will be required to access the halls. General Attendees and non-Exhibitors will not be allowed into the halls during move-in and move-out.
You must wear the proper Personal Protective Equipment (PPE) or you will be denied entry during move-in and move-out. Important – PPE will not be provided; you must bring your own!
All Exhibitor personnel are required to wear closed-toe shoes and high visibility vest/sash for safety purposes during move in and move out. NO EXCEPTIONS!
If your feet are 6 ft or higher off the show floor, you are REQUIRED to wear a hard hat with a chin strap.
Exhibitor Help (Service Desk)
The Exhibitor Service Desk is where you will find help from Freeman (empty box labels, priority empty labels, and outbound shipping forms), Electrical, Visit (lead retrieval), etc.
Location of the Exhibitor Service desk inside the Exhibit Hall is TBD.
Floor Managers
We will have multiple Floor Managers walking the Exhibit Hall during move-in and move-out as well as during the show. The Floor Managers are extensions of the Sponsor Logistics team, Event Operations team, Freeman, and Music City Center. They can assist with any on-site issues, missing orders or shipments and will be the quickest way to resolve any issues or questions for Exhibitors.
Marshalling Yard
A Marshalling Yard will be in use for all show site shipments. All delivery carriers must check in at the Marshalling Yard prior to delivering to the facility. This location does not accept deliveries. It is only for the staging of trucks delivering to and picking up from show site facilities.
HOURS
| Saturday, March 21, 2026 | 6:00 AM - 3:00 PM |
| Sunday, March 22, 2026 | 6:00 AM - 3:00 PM |
| Monday, March 23, 2026 | 6:00 AM - 3:00 PM |
| Tuesday, March 24, 2026 | 6:00 AM - 9:00 AM |
** We advise to have your carriers arrive early as the Marshalling Yard is first come first serve.
Exhibit Hall Move-in and Move-out Schedule
Exhibitors and their EAC’s will have access to the Exhibit Hall to install and dismantle their booths at the applicable hours below. In addition, Exhibitors can access the Exhibit Hall early, 8:30 AM on Tuesday and 7:30 AM on Wednesday and Thursday to prepare their booth for the day. Non-exhibiting badge holders will not be granted access to the Exhibit Hall prior to 9:30 AM on Tuesday and 8:30 AM on Wednesday and Thursday.
Move-In
Date |
Function |
Hours |
PPE |
|
Sunday, September 27, 2026 |
MOVE-IN Booths 400 sq. ft. Or Larger, Private Meeting Rooms |
8:00 AM - 8:00 PM |
PPE Required |
|
Monday, September 28, 2026 |
MOVE-IN All Booths |
8:00 AM - 8:00 PM |
PPE Required |
Move-Out
Date |
Function |
Hours |
PPE |
|
Friday, October 2, 2026 |
MOVE-OUT |
8:00 AM - 6:00 PM |
PPE Required |
*Exhibitors can purchase priority empty labels to ensure their empties are returned as soon as possible. These are limited and sold first come first serve. To purchase labels in advance please go to Freeman or call Exhibitor Support.
Labels can NOT be purchased during exhibit hours.
Move-out Reminders
Flooring
All Exhibitors who brought or provided their own flooring (not ordered with and installed by Freeman) will be responsible for removal. There will be a $1275 charge for any flooring that is left behind and not removed from the space
Donations
A donation area will be available to Exhibitors at the close of the show. The process is simple, send an email to [email protected]. In the Subject line, please put the event name and year and your booth number/location. Include your onsite contact and the best time to visit, and the Recycling Manager will visit you to go over the details for donations to make the process convenient for you.
What’s donatable? Tables, chairs, flooring, pens, writing pads, bags, hats, t-shirts, and similar items.
What isn’t donatable? Booth walls, food and beverage items, items in poor condition, anything you wouldn’t put in your home.
